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Governance Advice

Conducting Board Meeting of Company: Helpful Software

Today, in the era of the implementation of measures to combat the coronavirus pandemic, board meetings software are of exceptional importance: they are dynamically transforming and fitting into modern realities, which contributes to the progress of social development of board meeting of company.

How to Conduct Board Meetings of a Company with Helpful Software?

The modern board meeting paradigm is based on a variety of elements of management impact. It uses not only such traditional elements as power, authority, personal dependence, economic coercion, motivation, but also such relatively new elements as creative staff participation, team building, commitment, innovation, knowledge management.

The process of conducting a board meeting of the company with helpful software can be roughly divided into 4 stages:

  1. Listen. Pay close attention to what the client says, and try to understand as best as possible what he wants to convey to you.
  2. Agree. Show the client that you really understand the complexity and are on their side. It is very important not to neglect this step, as confrontation will only intensify the objection. And consent will provide an opportunity to jointly search for a solution.
  3. Apply the objection processing technique. The success of this step depends not only on skill in handling the objection but also on how well you were able to establish contact and “read” the client in the previous steps. Also, do not forget to clarify if the client still has any questions.
  4. Go to the proposal. Objection fulfilled? There is no need to wait for the client to make the purchase by himself – make an offer. Otherwise, the client’s doubts may intensify again and it will be necessary to start working with objections anew.

What Are the Board of Directors Meetings Rules?

One of the purposes of a Board of Directors meeting is to educate the board on what the executive director or board committees are doing. The period is usually set as the interval at which the board meeting is held. So it could be a quarter, every six months, or even a year. This report provides an opportunity for all board members to keep abreast of developments and ask questions. Each board member is expected to be an active member of the organization.

The main Board of Directors meeting tools are:

  • Directory of contacts with a convenient search and tagging system to form a list of favorites.
  • Two-click appointment scheduling system and flexible schedule management.
  • Built-in video meeting rooms, with screen sharing and an unlimited number of participants.
  • Tools for group communication – video, audio, and text discussions.
  • Video chat rooms in the cards (stands) of companies for communication with visitors.
  • Discussion chats for business program sessions, as well as a messaging service for one-to-one communication.

The Board of Directors meeting rules include the directorate, managers, and information departments that support the work of the management team. This part of the organization is usually called the administrative apparatus. The input action and the final product of the control part is information. To create an effective internal control system, it is necessary for the board meeting to develop a culture, defined by the board of directors and executive management, that recognizes the importance of the internal control system and constantly reminds employees of all ranks. The board meeting does not use or distribute the data of the participants of the user’s webinars.

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